The moment you have the dates of the next exhibition or show you are going to attend, you should start thinking about the best possible exhibition contractors you can approach to assist you with all your exhibition needs.
Every business that exhibits at trade fairs, public shows and other forms of trade festivals needs the services of a good contractor to help them prepare a good stand or booth. You need to do a bit of homework so that you will find the person that will be best for your specific circumstances and stand or booth.
Often the best are those with previous experience in their industry, but sometimes newcomers have new, fresh ideas in terms of design, for instance.
Exhibition contractors are responsible for parts of, or the whole project, in terms of which a client needs a stand or booth for the event where he or she will be represented. Any business – big or small – may feel they can benefit from attending fairs or shows where the public can talk to them and form an idea what their business is about.
It is the ideal opportunity to market yourself to a wide audience. Therefore a good booth or stand is very important – and so is your choice of the best company for your stand or booth, since you want to make the best impression possible at the fair, show, festival or expo.
It depends on one’s preferences when it comes to renting an existing stand or booth, or whether one wants it to be designed and made. Renting may be the easier option, but a bespoke product always makes the best impression.
The exhibition contractor may want to, if possible, use parts, panels, signs and materials in his possession to come up with a suitable product – but that must be discussed beforehand, since you want a project from scratch. The main reason behind this option would be, obviously, to save money.
It is also important to know what the contractor you choose will be responsible for. When you choose a company for your project, there are some important aspects to consider: Will he/she design the booth or stand, will they be responsible for building it from scratch to finish, will they paint it and affix signs, will they be responsible for transport to and from the venue – and will they store it immediately before and after the event until such time that you can remove it?
These are practical issues which can cause a lot of frustration if not handled properly. Also, ensure you work with an exhibition contractor that can act as project manager to take the stress off your shoulder. You want to be sure this person takes care of every aspect related to the stand or booth he or she is building for you. A good project manager will act as go-between and liaise with all parties such as suppliers and officials at the venue, for example.
At times it may happen that the person or company you employ for your booth or stand may want to sub contract some of the work or project to other parties or assistants who are not on his team.
Your exhibition contractor may well feel he has good reason to do that but you want to be advised accordingly and kept in the loop all the time. The sub contractor may take on responsibilities such as building parts of the structure, or paint it, or come up with the finishing touches – you have to know about this and it should best be contained in any contracts.
When you employ someone for this job, make sure, for everybody’s protection, that there is a written contract in place in terms of all important aspects such as date of completion, materials and payment. Of course it is always best to have the contract drawn up by professionals such as lawyers when you choose an exhibition contractor.